Operations Admin Assistant (fully remote)
Magical Teams Magical Teams Falls Church, VA Falls Church, VA Full-time Full-time $20,000 - $30,000 a year $20,000 - $30,000 a year 21 hours ago 21 hours ago 21 hours ago Logistics
Summary:
Position:
Operations Admin Assistant Type:
Part-time, 1099 subcontractor Location:
Remote, international Hours:
average of 15-25
hrs per week with flexible EST hours Compensation:
$10-$20/hr Note:
We are also looking for other freelance/part-time roles, so please feel free to apply and let us know how you'd ideally love to contribute your expertise! Seeking you if you:
geek out on all things operations that support and grow small businesses are masterful at context switching and can juggle multiple clients and projects seamlessly and efficiently feel an insatiable desire to excel, learn, persevere, optimize, deliver quality, and get results have a high mental acuity and can easily pick up on new situations and environments are excited by a people-centric approach to collaborating within a team and a commitment to DEIB are resourceful, proactive, and a problem solver - heck, you thrive on it! Who We Are Magical Teams is a premium hiring, operations, and management consultancy on a mission to help small businesses build and manage their teams in a more effective, inclusive, and empowering way.
We offer custom 1-on-1 done for you services that integrate into our clients' businesses.
Our core values are kindness, communication, freedom, shared ownership, and leaning into our optimal zone of discomfort.
Our CEO, Christina Salerno, has been building and supporting small businesses for over 15 years and is very passionate about mentoring and developing hidden talent.
We are a small team with big hearts and exceptional work ethics.
Our clientele are typically:
mission driven and impact oriented, women founders or women in leadership, equity-centered and prioritize DEI, and have a high bar for quality
efficiency.
Responsibilities and Areas of Need At Magical Teams, we pride ourselves on being agile, versatile, and adaptive.
As a boutique agency working with small businesses, we have learned the importance of adaptability.
Our engagements fall into two categories:
1.
Project-Based Engagements:
These are commitments with specific outcomes over set timelines.
2.
Ongoing Engagements:
Here, we provide consistent monthly support to clients.
This model gives us the freedom and flexibility to work with our clients.
However, it also means that there may be unpredictable phases when business slows down, client requirements change, or our team dynamics shift.
These factors can affect the availability of work for our team members.
We aim to prioritize filling our core team members hours and then utilize freelancers for additional capacity.
In regards to working with clients, our agency uses a pod team structure.
Each client is assigned a primary pod that includes a Strategist, Coordinator, and an Admin.
For more complex projects or larger budgets, we may also add team members to expand capacity or provide subject matter expertise; however we ideally keep the core pod the same long-term for cohesion and consistency.
Our clients are dynamic small businesses and emerging startups reaching pivotal stages in their growth journey.
At times, they may request our support in understanding the nuances of team building and management.
They turn to us for ideas to grow, upskill, and receive execution support to ensure their teams are set up for success.
On other occasions, with the demands of their expanding roles, they may decide to delegate certain operational tasks to us, enabling them to concentrate more on their visionary and leadership responsibilities.
We are strategic partners with our clients.
They choose us because of our expertise, and they value/respect our advice.
For more robust budgets, we integrate and work within our clients' businesses, but we are still separate, which allows us more freedom and to manage our work/team.
Even if we're less integrated, we aim to feel like a part of their team.
We care about providing a high quality of work, but we also care about ensuring we have a great working relationship for our clients.
(More about working with us) Due to the custom nature of our work, no client / situation / week is the same.
For those who love to be challenged, there's always interesting work to keep you engaged! Our admin assistants have a diverse range of expertise, which could include:
Acts as a gatekeeper or serves as the initial point of contact for client email inboxes, while efficiently managing intricate and complex schedules and calendars.
Schedule and coordinate meetings, events, interviews, appointments and/or other similar activities.
Prepare and distribute reports, summaries, and meeting agendas.
Track tasks and action items for CEOs and help them prioritize their time.
Efficiently handle various routine and ad hoc tasks to ensure the seamless operation of the pod team and client projects.
Research and organize summary of info with your insights to share with the client.
Sort, organize, and file various documents and online assets.
Aesthetically format and proofread documents and presentations.
Following checklist routines from their SOPs.
A self-management wiz when it comes to executing on task and juggling various projects.
Collaborate with your pod team members to plan and execute tasks, ensuring that specific outcomes and timelines are met for project-based engagements.
Monitor progress, identifying potential issues, and proactively finding solutions to keep tasks on track.
Maintain detailed documentation, including timelines, deliverables, and client feedback.
Systems, tech migrations, digital tech tool set up, automations, databases, and nerdy optimizations.
Processes, workflows, SOPs, documentation, and all that goes into establishing infrastructure for lean small businesses.
Contribution in a wide-range of other potential specialties, such as:
Customer support for our clients' customers.
Invoicing and payroll.
Updating KPIs and budgets Designing simple graphics in Canva.
Updating content on websites via Wordpress, Webflow, etc.
Organizing and posting social media, emails, or other marketing content.
Team member or client onboarding.
And much more! Bonus points if someone has multiple areas of interest.
Mega bonus if someone has multiple areas of interest AND experience AND they love what we do AND they can keep up with high performers.
We are a team of proudly passionate expert generalists.
We celebrate and seek out people for our team who have weird and wild professional backgrounds and career paths.
We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals.
If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.
We highly encourage candidates who are LGBTQIA2S+, BIPOC, neurodiverse, disabled, from rural areas, and other communities.
Skills That Will Enable You To Thrive:
You are able to learn quickly, aren't afraid to ask questions, take initiative, and are proactive with your clear and concise communication.
You excel at balancing being thorough and efficient in a 100% remote work environment with multiple clients/projects at various stages.
You have an internal drive and strong organization and prioritization skills so you can exceed expectations with very limited supervision.
You take pride in refining your communication, both written and verbal, and especially the ability to speak client-friendly language that makes them feel safe and supported.
You are dedicated to high-quality excellence, love to receive and give feedback, and have intentionally developed emotional maturity to not take things personally.
You appreciate personal development, are committed to diversity, equity, inclusion, and belonging, and are passionate about your own growth.
You are attentive and detail oriented.
Special note to see if you're paying attention.
Put the secret code I have found my peeps in the 2nd to last application question.
You are quick to pick up new tech and tools.
We work in a variety of online tools and are always learning new ones for our clients.
You will need to be able to use our core tech tools, including:
ClickUp, Google Drive, TMetric, LastPass, Slack, Canva, and many more.
And, ideally will be able to learn new tech tools in 1-2 hrs.
You have a reliable computer and internet connection and can use video conferencing services such as Zoom.
Why It's Awesome To Join Our Team 1) Work virtually from anywhere! Most of what we do doesn't have set hours, but we do expect everyone to get their work done on time with high quality.
2) You'll work with extraordinary people.
Everyone on our team has unique superpowers that are well honed in different areas.
If you like working with organized, passionate, responsible, communicative, talented, accountable, creative, generous, fun, and ambitious people that's us.
3) We care about people, empowerment, inclusion, wellbeing, and we implement this in our services, programs, and internal team.
If that's appealing to you - and you care too - you'll be able to have a direct meaningful impact! 4) We have a high bar for excellence, execution, efficiency, results, and integrity.
If you're dedicated to detail-oriented quality, you'll succeed here fast.
Magical Teams is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Important:
We take the time to read each and every application submitted.
If you don't answer the application questions, then we won't consider proceeding forward.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
Position:
Operations Admin Assistant Type:
Part-time, 1099 subcontractor Location:
Remote, international Hours:
average of 15-25
hrs per week with flexible EST hours Compensation:
$10-$20/hr Note:
We are also looking for other freelance/part-time roles, so please feel free to apply and let us know how you'd ideally love to contribute your expertise! Seeking you if you:
geek out on all things operations that support and grow small businesses are masterful at context switching and can juggle multiple clients and projects seamlessly and efficiently feel an insatiable desire to excel, learn, persevere, optimize, deliver quality, and get results have a high mental acuity and can easily pick up on new situations and environments are excited by a people-centric approach to collaborating within a team and a commitment to DEIB are resourceful, proactive, and a problem solver - heck, you thrive on it! Who We Are Magical Teams is a premium hiring, operations, and management consultancy on a mission to help small businesses build and manage their teams in a more effective, inclusive, and empowering way.
We offer custom 1-on-1 done for you services that integrate into our clients' businesses.
Our core values are kindness, communication, freedom, shared ownership, and leaning into our optimal zone of discomfort.
Our CEO, Christina Salerno, has been building and supporting small businesses for over 15 years and is very passionate about mentoring and developing hidden talent.
We are a small team with big hearts and exceptional work ethics.
Our clientele are typically:
mission driven and impact oriented, women founders or women in leadership, equity-centered and prioritize DEI, and have a high bar for quality
efficiency.
Responsibilities and Areas of Need At Magical Teams, we pride ourselves on being agile, versatile, and adaptive.
As a boutique agency working with small businesses, we have learned the importance of adaptability.
Our engagements fall into two categories:
1.
Project-Based Engagements:
These are commitments with specific outcomes over set timelines.
2.
Ongoing Engagements:
Here, we provide consistent monthly support to clients.
This model gives us the freedom and flexibility to work with our clients.
However, it also means that there may be unpredictable phases when business slows down, client requirements change, or our team dynamics shift.
These factors can affect the availability of work for our team members.
We aim to prioritize filling our core team members hours and then utilize freelancers for additional capacity.
In regards to working with clients, our agency uses a pod team structure.
Each client is assigned a primary pod that includes a Strategist, Coordinator, and an Admin.
For more complex projects or larger budgets, we may also add team members to expand capacity or provide subject matter expertise; however we ideally keep the core pod the same long-term for cohesion and consistency.
Our clients are dynamic small businesses and emerging startups reaching pivotal stages in their growth journey.
At times, they may request our support in understanding the nuances of team building and management.
They turn to us for ideas to grow, upskill, and receive execution support to ensure their teams are set up for success.
On other occasions, with the demands of their expanding roles, they may decide to delegate certain operational tasks to us, enabling them to concentrate more on their visionary and leadership responsibilities.
We are strategic partners with our clients.
They choose us because of our expertise, and they value/respect our advice.
For more robust budgets, we integrate and work within our clients' businesses, but we are still separate, which allows us more freedom and to manage our work/team.
Even if we're less integrated, we aim to feel like a part of their team.
We care about providing a high quality of work, but we also care about ensuring we have a great working relationship for our clients.
(More about working with us) Due to the custom nature of our work, no client / situation / week is the same.
For those who love to be challenged, there's always interesting work to keep you engaged! Our admin assistants have a diverse range of expertise, which could include:
Acts as a gatekeeper or serves as the initial point of contact for client email inboxes, while efficiently managing intricate and complex schedules and calendars.
Schedule and coordinate meetings, events, interviews, appointments and/or other similar activities.
Prepare and distribute reports, summaries, and meeting agendas.
Track tasks and action items for CEOs and help them prioritize their time.
Efficiently handle various routine and ad hoc tasks to ensure the seamless operation of the pod team and client projects.
Research and organize summary of info with your insights to share with the client.
Sort, organize, and file various documents and online assets.
Aesthetically format and proofread documents and presentations.
Following checklist routines from their SOPs.
A self-management wiz when it comes to executing on task and juggling various projects.
Collaborate with your pod team members to plan and execute tasks, ensuring that specific outcomes and timelines are met for project-based engagements.
Monitor progress, identifying potential issues, and proactively finding solutions to keep tasks on track.
Maintain detailed documentation, including timelines, deliverables, and client feedback.
Systems, tech migrations, digital tech tool set up, automations, databases, and nerdy optimizations.
Processes, workflows, SOPs, documentation, and all that goes into establishing infrastructure for lean small businesses.
Contribution in a wide-range of other potential specialties, such as:
Customer support for our clients' customers.
Invoicing and payroll.
Updating KPIs and budgets Designing simple graphics in Canva.
Updating content on websites via Wordpress, Webflow, etc.
Organizing and posting social media, emails, or other marketing content.
Team member or client onboarding.
And much more! Bonus points if someone has multiple areas of interest.
Mega bonus if someone has multiple areas of interest AND experience AND they love what we do AND they can keep up with high performers.
We are a team of proudly passionate expert generalists.
We celebrate and seek out people for our team who have weird and wild professional backgrounds and career paths.
We believe that a diverse set of backgrounds and experiences enrich our team and allow us to achieve above and beyond our goals.
If you do not have experience in all of the areas detailed above, we hope that you will share your unique background with us in your application and how it can be additive to our team.
We highly encourage candidates who are LGBTQIA2S+, BIPOC, neurodiverse, disabled, from rural areas, and other communities.
Skills That Will Enable You To Thrive:
You are able to learn quickly, aren't afraid to ask questions, take initiative, and are proactive with your clear and concise communication.
You excel at balancing being thorough and efficient in a 100% remote work environment with multiple clients/projects at various stages.
You have an internal drive and strong organization and prioritization skills so you can exceed expectations with very limited supervision.
You take pride in refining your communication, both written and verbal, and especially the ability to speak client-friendly language that makes them feel safe and supported.
You are dedicated to high-quality excellence, love to receive and give feedback, and have intentionally developed emotional maturity to not take things personally.
You appreciate personal development, are committed to diversity, equity, inclusion, and belonging, and are passionate about your own growth.
You are attentive and detail oriented.
Special note to see if you're paying attention.
Put the secret code I have found my peeps in the 2nd to last application question.
You are quick to pick up new tech and tools.
We work in a variety of online tools and are always learning new ones for our clients.
You will need to be able to use our core tech tools, including:
ClickUp, Google Drive, TMetric, LastPass, Slack, Canva, and many more.
And, ideally will be able to learn new tech tools in 1-2 hrs.
You have a reliable computer and internet connection and can use video conferencing services such as Zoom.
Why It's Awesome To Join Our Team 1) Work virtually from anywhere! Most of what we do doesn't have set hours, but we do expect everyone to get their work done on time with high quality.
2) You'll work with extraordinary people.
Everyone on our team has unique superpowers that are well honed in different areas.
If you like working with organized, passionate, responsible, communicative, talented, accountable, creative, generous, fun, and ambitious people that's us.
3) We care about people, empowerment, inclusion, wellbeing, and we implement this in our services, programs, and internal team.
If that's appealing to you - and you care too - you'll be able to have a direct meaningful impact! 4) We have a high bar for excellence, execution, efficiency, results, and integrity.
If you're dedicated to detail-oriented quality, you'll succeed here fast.
Magical Teams is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Important:
We take the time to read each and every application submitted.
If you don't answer the application questions, then we won't consider proceeding forward.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
