Executive Assistant
Global in service but local in approach, the Nisga'a Tek team is committed to high-quality service to honor those who defend us.
Nisga'a Tek's work ensures mission assurance and execution for customers and warfighters.
Summary:
The Executive Assistant (EA) will support the Air Force Medical Readiness Agency (AFMRA) contract, oversees capability development and integration to provide affordable, sustainable, and integrated solutions to the warfighter and beneficiaries through capabilities-based assessments, innovation, research and development, acquisition, operational, and program management support.
The EA shall provide one mid-senior level Executive Administrative Support to two Government executives and approximately 40 personnel within the SG5 Capability Development Division, located at Defense Health Headquarters (DHHQ), 7700 Arlington Blvd.
, Falls Church, VA.
Essential Job Functions:
Use office automation software, such as Microsoft Office, to create and edit documents, presentations, graphics, tables, electronic drafts, and electronic mail.
Update existing databases or spreadsheets.
Review, edit, and update documents to include checking for proper format, spelling, grammar, capitalization, and punctuation.
Prepare and submit documents in appropriate formats.
Receive telephone calls, greet, and prepare for visitors, and determine the nature of the calls or visits; screen for requests that can be handled without assistance.
Update and maintain office procedures to ensure effective and efficient operations.
Assist division personnel in locating and selecting the appropriate guidelines, references, and procedures for application to specific taskings and inquiries.
Ensure correspondence and communication with returned calls, emails, and faxes are promptly addressed.
Manage divisions Temporary Duty (TDY) approval process.
Coordinate and track all division funded and cross organizational TDYs.
Plan and coordinate travel arrangements for executives within 24 hours of request in the Defense Travel System (DTS).
Travel arrangements shall include making reservations, scheduling transportation, securing protocol and area approvals, preparing travel itineraries and preparing travel orders based on general travel intentions or known preferences of the traveler IAW established travel regulations.
All military and government civilian travel must be IAW the Joint Travel Regulation (JTR) for Department of Defense (DoD) Uniformed Service members and Civilian Employees.
Maintain and collect requests for office supplies as requested and approved by the SG5 Division Chief or designee.
All requests will be coordinated with the AFMRA/SG5 Government Purchase Card Holder for ordering and receipt of supplies and equipment.
Attend meetings and record meeting minutes and action items as requested by the government leads to ensure clear, concise, and accurate communication is documented in support of decisions, recommendations, and courses of action.
Establish draft suspenses of all meeting actions.
Track and monitor all divisions administrative suspenses and dates to ensure all actions are completed in a timely and efficient manner.
Provide meeting minutes to the Government within five business days of the conclusion of the meeting IAW CDRL A002 and corresponding DID.
Review, process, and route incoming and outgoing correspondence, reports, and other written materials submitted for review and coordinate for signature as applicable.
Coordinate and schedule meetings and conference calls.
Manage executives schedules and calendars.
Provide administrative support as needed at AF supported conferences (e.
g.
, Military Health System Research Symposium (MHSRS)).
Assist the Government Records Custodian with record management including planning, organizing, training, and managerial activities records creation, maintenance, use, and disposition in accordance with Air Force Instruction (AFI) 33-322, Records Management Program.
Manage Task Management Tool (TMT) managerial activities including planning, organizing, training, coordination and distribution, and timely/accurate task completion.
Maintain divisions SharePoint site ensuring up-to-date documents are organized, accurate, and posted in a timely manner.
Necessary Skills and Knowledge:
Skilled in verbal and written communication.
Knowledgeable in software applications to include MS-Office and SharePoint.
Proficient in coordinating video and audio conference calls and maintaining webpages and databases.
Excellent time management skills.
Minimum
Qualifications:
Associate degree in science such as communication, business management or administration, or related degree.
Minimum four (4) years of related work experience in preparing and editing executive documents.
Minimum four (4) years of related work experience in working with senior level DoD, other federal government agencies, or private sector companies.
Experience with working with TMT and the DTS.
The Contractor must complete DTS, TMT and Action Officer (AO) training within 60 calendar days (or next available class) of start date.
Must have an active favorable Tier I (T1).
Able to successfully pass a background check.
Preferred
Qualifications:
Bachelors Degree in a related field of study.
Requisition ID:
2023-11792 External Company Name:
Goldbelt, Inc.
External Company URL:
careers-goldbelt.
icims.
com Recommended Skills Administration Assessments Business Management Databases Defense Travel Systems Editing Estimated Salary: $20 to $28 per hour based on qualifications.
Nisga'a Tek's work ensures mission assurance and execution for customers and warfighters.
Summary:
The Executive Assistant (EA) will support the Air Force Medical Readiness Agency (AFMRA) contract, oversees capability development and integration to provide affordable, sustainable, and integrated solutions to the warfighter and beneficiaries through capabilities-based assessments, innovation, research and development, acquisition, operational, and program management support.
The EA shall provide one mid-senior level Executive Administrative Support to two Government executives and approximately 40 personnel within the SG5 Capability Development Division, located at Defense Health Headquarters (DHHQ), 7700 Arlington Blvd.
, Falls Church, VA.
Essential Job Functions:
Use office automation software, such as Microsoft Office, to create and edit documents, presentations, graphics, tables, electronic drafts, and electronic mail.
Update existing databases or spreadsheets.
Review, edit, and update documents to include checking for proper format, spelling, grammar, capitalization, and punctuation.
Prepare and submit documents in appropriate formats.
Receive telephone calls, greet, and prepare for visitors, and determine the nature of the calls or visits; screen for requests that can be handled without assistance.
Update and maintain office procedures to ensure effective and efficient operations.
Assist division personnel in locating and selecting the appropriate guidelines, references, and procedures for application to specific taskings and inquiries.
Ensure correspondence and communication with returned calls, emails, and faxes are promptly addressed.
Manage divisions Temporary Duty (TDY) approval process.
Coordinate and track all division funded and cross organizational TDYs.
Plan and coordinate travel arrangements for executives within 24 hours of request in the Defense Travel System (DTS).
Travel arrangements shall include making reservations, scheduling transportation, securing protocol and area approvals, preparing travel itineraries and preparing travel orders based on general travel intentions or known preferences of the traveler IAW established travel regulations.
All military and government civilian travel must be IAW the Joint Travel Regulation (JTR) for Department of Defense (DoD) Uniformed Service members and Civilian Employees.
Maintain and collect requests for office supplies as requested and approved by the SG5 Division Chief or designee.
All requests will be coordinated with the AFMRA/SG5 Government Purchase Card Holder for ordering and receipt of supplies and equipment.
Attend meetings and record meeting minutes and action items as requested by the government leads to ensure clear, concise, and accurate communication is documented in support of decisions, recommendations, and courses of action.
Establish draft suspenses of all meeting actions.
Track and monitor all divisions administrative suspenses and dates to ensure all actions are completed in a timely and efficient manner.
Provide meeting minutes to the Government within five business days of the conclusion of the meeting IAW CDRL A002 and corresponding DID.
Review, process, and route incoming and outgoing correspondence, reports, and other written materials submitted for review and coordinate for signature as applicable.
Coordinate and schedule meetings and conference calls.
Manage executives schedules and calendars.
Provide administrative support as needed at AF supported conferences (e.
g.
, Military Health System Research Symposium (MHSRS)).
Assist the Government Records Custodian with record management including planning, organizing, training, and managerial activities records creation, maintenance, use, and disposition in accordance with Air Force Instruction (AFI) 33-322, Records Management Program.
Manage Task Management Tool (TMT) managerial activities including planning, organizing, training, coordination and distribution, and timely/accurate task completion.
Maintain divisions SharePoint site ensuring up-to-date documents are organized, accurate, and posted in a timely manner.
Necessary Skills and Knowledge:
Skilled in verbal and written communication.
Knowledgeable in software applications to include MS-Office and SharePoint.
Proficient in coordinating video and audio conference calls and maintaining webpages and databases.
Excellent time management skills.
Minimum
Qualifications:
Associate degree in science such as communication, business management or administration, or related degree.
Minimum four (4) years of related work experience in preparing and editing executive documents.
Minimum four (4) years of related work experience in working with senior level DoD, other federal government agencies, or private sector companies.
Experience with working with TMT and the DTS.
The Contractor must complete DTS, TMT and Action Officer (AO) training within 60 calendar days (or next available class) of start date.
Must have an active favorable Tier I (T1).
Able to successfully pass a background check.
Preferred
Qualifications:
Bachelors Degree in a related field of study.
Requisition ID:
2023-11792 External Company Name:
Goldbelt, Inc.
External Company URL:
careers-goldbelt.
icims.
com Recommended Skills Administration Assessments Business Management Databases Defense Travel Systems Editing Estimated Salary: $20 to $28 per hour based on qualifications.
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